Let Gemini Take Your Meeting Notes and Regain Focus | Make AI Work for You | Google

Introduction

In this tutorial, you'll learn how to leverage Gemini in Google Meet to take effective meeting notes, allowing you to focus on discussions without distractions. We'll guide you through directing Gemini to capture key points, drafting follow-up emails, and utilizing Gemini in Docs for streamlined action items. By the end, you'll enhance your productivity and ensure nothing important slips through the cracks.

Step 1: Direct Gemini to Take Meeting Notes

To make the most of your meetings, follow these steps to enable Gemini to capture essential information:

1. Join the Google Meet session where your meeting is taking place.
2. Activate Gemini by saying or typing the command to begin taking notes. This might vary based on your setup, but a common prompt could be:

   "Gemini, take meeting notes."
   

3. Engage fully in the discussion, knowing that Gemini is documenting key points and decisions.
4. Review the notes after the meeting to ensure they capture all relevant information.

Practical Tip

Make sure to provide Gemini with context if needed, such as specific topics being discussed, to improve the accuracy of the notes.

Step 2: Use Gemini to Draft Emails About Action Items

Once your meeting concludes, you can quickly follow up on action items using Gemini. Here’s how:

1. Open Google Docs where you want to draft your follow-up email.
2. Invoke Gemini by saying or typing:

   "Gemini, draft an email for the action items."
   

3. Review the generated email content to ensure it reflects your meeting discussions accurately.
4. Edit any details as necessary, adding personal touches or additional information before sending.

Common Pitfall to Avoid

Always double-check the drafted email for clarity and completeness before sending it out to your team. Automated tools can sometimes miss nuances.

Step 3: Utilize Gemini in Docs for Meeting Follow-Up

To streamline your follow-ups, use Gemini’s capabilities directly within Google Docs:

1. Open a new or existing document where you want to compile your meeting notes and follow-ups.
2. Command Gemini to summarize the notes or action items by saying:

   "Gemini, summarize my meeting notes."
   

3. Format the summary as needed, ensuring it is clear and actionable for those receiving it.

Real-World Application

Consider creating a template in Google Docs for meeting notes and action items. This way, you can quickly fill in details and have a consistent format for all your meetings.

Conclusion

With Gemini in Google Meet and Docs, you can significantly enhance your meeting productivity. By directing Gemini to take notes, draft emails, and summarize action items, you can focus more on the conversation and less on documentation. Start integrating these steps into your meetings today to experience a more organized and efficient workflow.